Advanced: LMN Time - Initial Setup

Tracking your crews can be tough. Tracking which crew is active on which project while ensuring hours and expectations are met has never been easy... until now. LMN Time allows you to track your staff and setup timesheets and jobs with ease.
Get rid of the punch cards already!
LMN Time is here.

Introduction

Step 1: Introduction to LMN Time

This video gives you an overview of the main features of LMN Time, LMN’s mobile timesheet application for landscape contractors. While it tracks time for payroll, it gives you live, real time data on estimated vs. actual job hours, crew locations, job notes, GPS locations of crews and much more.


Settings

Step 1: Timetracking

Default settings pertaining to timetracking and how they impact timesheet entry for your crews.

Help Desk

  • Setting Up Timetracking Settings In LMN Time - VIEW
Step 2: Payroll

How to set up your different payroll and overtime settings and how to configure them for your company.

Help Desk

  • Setting Up Payroll Settings In LMN Time - VIEW
  • What If I Use An Outside Payroll System For My Payroll? Can It Still Do Jobcosting? - VIEW
Step 3: Payroll Codes

Payroll Codes can be set up to ensure your employees are being paid out on their correct rates, based on the type of work they’ve logged hours to (when exporting timesheets to Quickbooks). Not every company would use these, but if you pay employees a premium rate for Snow work, or Prevailing Wage jobs; the use of Payroll Codes can make payroll a seamless process without the headaches of manual adjustments.

Help Desk

  • Setting Up Payroll Codes In LMN Time - VIEW
  • Understanding The Hierarchy of Default Payroll Codes - VIEW
Step 4: Pricing Your Materials

Job Types can be created to differentiate the type of information you wish to capture from your crews (namely Task, Equipment, and Weather Notes) and direct which pay rates to use when exporting their timesheets into Quickbooks (through the use of Payroll Codes).

Help Desk

  • Setting Up Job Types In LMN Time - VIEW
  • Understanding The Hierarchy of Default Payroll Codes - VIEW
Step 5: Rates

Default billing Rates can be set up for jobs where customers are charged by-the-hour or at a fixed rate, instead of a contracted price. These rates are default values but can be adjusted on-the-fly to meet your needs, when added to a job. Billing reports can then be generated to help expedite invoicing your customers.

Help Desk

  • Setting Up Rates In LMN Time - VIEW
  • Can LMN Track Time (And Billing) For Work That’s Time & Materials (Billable By-The-Hour)? - VIEW
Step 6: Activities

Activities can be set up to track ‘events’ (billable or non-billable) above and beyond their hours logged to a Task. An Activity can be used as a simple ‘yes-no’ checklist (ie. a site inspection) or as detailed as tracking bulk material usage (and apply billable rates, where necessary).

Your crews will be able to mark which Activities have been completed and enter quantities (where applicable) directly on their mobile devices. Once their timesheets have been submitted, Billing reports can be generated to track these Activities and expedite invoicing your customers for extra services.

Help Desk

  • Setting Up Activities In LMN Time - VIEW
  • What’s the difference between a TASK & an ACTIVITY? - VIEW
  • Using Activities To Track Completed Work/Services/Materials Used In LMN Time - VIEW
Step 7: Default Tasks

When creating jobs in LMN Time, you can create Default Tasks to be added automatically, based on their Job Types.

Examples of a Default Task could include:

  • Construction Jobs: default task for ‘Deliveries’ or ‘Warranty Work’
  • Maintenance Jobs: default task for ‘Enhancements & Extras’

Help Desk

  • Setting Up Default Tasks in LMN Time - VIEW

 

Contact us.

Still have a question regarding our software or how to do something specific within your account? We're here to help make this a great journey. Don't hesitate to contact us at support@golmn.com.