Advanced: LMN Time - Initial Setup
Tracking your crews can be tough. Tracking which crew is active on which project while ensuring hours and expectations are met has never been easy... until now. LMN Time allows you to track your staff and setup timesheets and jobs with ease.
Get rid of the punch cards already!
LMN Time is here.
Step 1: Introduction to LMN Time
This video gives you an overview of the main features of LMN Time, LMN’s mobile timesheet application for landscape contractors. While it tracks time for payroll, it gives you live, real time data on estimated vs. actual job hours, crew locations, job notes, GPS locations of crews and much more.
Step 1: Timetracking
Default settings pertaining to timetracking and how they impact timesheet entry for your crews.
- Setting Up Timetracking Settings In LMN Time - VIEW
Step 2: Payroll
Step 3: Payroll Codes
Payroll Codes can be set up to ensure your employees are being paid out on their correct rates, based on the type of work they’ve logged hours to (when exporting timesheets to Quickbooks). Not every company would use these, but if you pay employees a premium rate for Snow work, or Prevailing Wage jobs; the use of Payroll Codes can make payroll a seamless process without the headaches of manual adjustments.
Step 4: Pricing Your Materials
Job Types can be created to differentiate the type of information you wish to capture from your crews (namely Task, Equipment, and Weather Notes) and direct which pay rates to use when exporting their timesheets into Quickbooks (through the use of Payroll Codes).
Step 5: Rates
Default billing Rates can be set up for jobs where customers are charged by-the-hour or at a fixed rate, instead of a contracted price. These rates are default values but can be adjusted on-the-fly to meet your needs, when added to a job. Billing reports can then be generated to help expedite invoicing your customers.
Step 6: Activities
Activities can be set up to track ‘events’ (billable or non-billable) above and beyond their hours logged to a Task. An Activity can be used as a simple ‘yes-no’ checklist (ie. a site inspection) or as detailed as tracking bulk material usage (and apply billable rates, where necessary).
Your crews will be able to mark which Activities have been completed and enter quantities (where applicable) directly on their mobile devices. Once their timesheets have been submitted, Billing reports can be generated to track these Activities and expedite invoicing your customers for extra services.
Step 7: Default Tasks
When creating jobs in LMN Time, you can create Default Tasks to be added automatically, based on their Job Types.
Examples of a Default Task could include:
- Construction Jobs: default task for ‘Deliveries’ or ‘Warranty Work’
- Maintenance Jobs: default task for ‘Enhancements & Extras’
- Setting Up Default Tasks in LMN Time - VIEW